Sixteenth Meeting

Saturday Morning, January 22, 1972


The devotions were led by the ho st pastor, Bruce A.Ellingson with a challenge to proclaim the Word of God to a pessimistic world.


The roll was called. The following pastor s and delegates were absent: William A. Heffner, W. B. Hottel, Paul E. Baer, W. F. Heffner, E. J. Rutman, P . T . Stengele , N. H. Wolf, Arthur Mack,

E. Gerald Hershey, Edward J . Dietzman, Robert W . Truett.


Resolved, that Delbert Seifert be seated as Delegate from Coopersburg.


Resolved, that those absentees who submitted written notices be excused.


Resolved, that Frank L. Herb, Jr. , be excused from the afternoon service.


The Report of the Government Committee was considered.


Resolved, that the Government Committee be requested to give consideration to the preparation of an article on the election and installation of Deacons.


Resolved, that we suspend the rules and extend the time.


Resolved, that we adjourn. Adjourned at 12:10 p.m. with prayer by F . B . Hertzog.


Seventeenth Meeting

Saturday Afternoon, January 22, 1972


The session opened at 1:40 p.m. with prayer by David L . Branning.


The following was elected to the Board of Foreign Missions to fill the unexpired term of T. D. Gehret: Paul G.Zimmerman


Consideration of the Report of the Government Committee was continued.


Resolved, that the time of adjournment be 3:30 p.m.


The following was elected to the Pinebrook Bible Conference Board to fill the unexpired term of C. E. Kirkwood who resigned: John H. Riggall.


Resolved, that the time of the opening of the Adjourned session, March 25, 1972 be changed to 10:00 a.m.


The following was elected to the Board of Directors of the Bible Fellowship Home to fill the unexpired term of T. D. Gehret: John Dunn


The following articles were adopted for second reading:


REPORT OF GOVERNMENT COMMITTEE


The following is offered to the 88th Annual Conference for adoption at SECOND READING:


THE FORM OF GOVERNMENT

PREAMBLE


The Bible Fellowship Church has adopted this statement of FAITH AND ORDER to declare with clarity and precision its faith and testimony to the glory of God.


The Bible Fellowship Church acknowledges as its sole Head, Jesus Christ, the Son of God and Saviour of men. It submits to the written Word of God and to the presence of the Holy Spirit as its only source of guidance and power in maintaining its redemptive life and work in the world.

The Bible Fellowship Church adopted this FAITH AND ORDER not as a substitute for, but in subordination to, the Word of God.


These standards have been received as being based upon the Scriptures; even the elements not drawn directly from the Word have been acknowledged as based upon the general rules and tenor of the Word. These standards seek to provide effective means for the application of the teaching of the Scriptures to the faith, worship, government and discipline of the church. Although these standards have been acknowledged to be of lesser importance than the inspired words of the Scriptures, yet they cannot be neglected without resulting in serious impairment of the life of the Church.


The Bible Fellowship Church acknowledges as brethren all those who share its confession of faith in the person and work of Jesus Christ. It confesses gladly the benefits of the historical and geographical breadth of this fellowship. It acknowledges specifically the benefits derived from similar statements of faith and order devised at many times in the history of the church. It seeks to respond to the responsibilities that these benefits bring by beseeching Almighty God so to indwell it that it may by His grace bring glory to Himself and blessing to men.


ARTICLE I - PRELIMINARY PRINCIPLES


1. That in seeking to be founded upon the Word of God in practice as well as doctrine the Bible Fellowship Church sets forth this form of government as that which is in its judgment most clearly in keeping with the Holy Scriptures.


2. That the formulation of faith and practice must be in submission to the Holy Scriptures because God has not bound the conscience to the doctrines and commandments of men when they exceed or contradict His Word.


3. That every union of particular churches shall have the right, in harmony with the preceding principles, to formulate a faith and order which will seek to provide a basis of fellowship always in submission to the written Word of God.


4. That this form of government shall seek to make of this body a church that operates by written standards, which is not, however, to be understood as being opposed to love or spirit, but rather opposed to disorder and injustices which can so easily pervert right human relationships when authority is personal or when there is no accepted way of deciding issues that inevitably arise among men, however deeply they may be committed to Jesus Christ and to one another.


5. That our Lord, the Head of the Church, for the edification of the body and the evangelization of the world, has appointed officer sin the visible church to preach the Gospel, administer the ordinances and exercise discipline.


6. That, though the character, qualifications and authority of church officers are described in the Holy Scriptures, yet the electing of persons to be officer-bearers shall rest with the body.


7. That careful adherence to these principles will contribute to the glory and happiness of the church in that it can own the blessing of our Lord, the Head of the Church universal, and also the approbation of an impartial public.


ARTICLE II - THE CHURCH


Jesus Christ has established His rule upon the earth in the church. The universal church consists of all those persons, in every nation, who make profession of faith in Christ and yield submission to Him and His rule. Because this multitude cannot meet in one place for worship and fellowship, the Scriptures indicate that these believers shall be divided into many particular churches. A particular church consists of professing believers voluntarily associated in submission to the Holy Scriptures, for divine worship, godly living and evangelism. The particular churches seek to demonstrate their participation in the church universal by forming unions with other particular churches which have similar understanding of doctrine and organization.


ARTICLE III - OFFICERS


Having called and assembled His church, our Lord provides for the government of each particular church by conveying authority to officers whom He enables. The continuing officers in the church are ministers, ruling elders and deacons. The endowed man does not create the office nor does the office clothe the man with power, but the Lord endows the man with gifts and qualifications that enable him to fill the office which God Himself has created.


ARTICLE IV - MINISTERS


The Lord of the Church has given gifts to men called ministers in His church. The office of the ministry is the first in the church in both dignity and usefulness. The one who fills the office is

described in the Scriptures by several terms. As he has the oversight of the flock of Christ, he is termed bishop. As he feeds them with spiritual food, he is termed pastor (shepherd). As he serves

Christ in the church, he is termed minister. As it is his duty to be an example to the flock in godliness and to govern well in the church of Christ, he is termed elder. As he is sent to declare the will of God to sinners, and to beseech them to be reconciled to God through Christ, he is termed evangelist.


ARTICLE V - ELDERS


In the New Testament church, Christ has provided men called elders whom He has enabled and commissioned to govern with ministers in His church.


Men who bear this office share equally with ministers the authority in and responsibility for the life of the church; but in contrast to ministers, whose primary authority and responsibility is in the Word and doctrine and secondarily in ruling, the primary authority and responsibility of elders is ruling and governing and secondarily in the Word and doctrine.


Those who fill this office should be examples to the flock of their sound faith, their blameless life and conduct and their wisdom and discretion.


Elders, as representatives of the people, are chosen by the membership of the church on the basis of Scriptural qualifications.


ARTICLE VI - DEACONS


The office of deacon is presented in the Scriptures as an office not of ruling, but of service. A deacon should be a man of deep spiritual life, exemplary conduct and sound judgment. (I Tim. 3;

Acts 6:1-8). His office is one of sympathetic service to the church and to the distressed, friendless or sick, after the example of our Lord Jesus Christ.


ARTICLE VII - CHURCH GOVERNMENT


By providing spiritually qualified overseers, called elders, Christ enables each particular church to govern itself.


But though the churches are autonomous, they are not independent because they are a part of a fellowship of churches. The basis of this fellowship is mutual conviction of the body of truth set

forth in the Scriptures.


The authority of the fellowship is secondary, being derived from the particular churches, and is limited to matters which pertain to the churches in fellowship or to common concerns which

churches agree to take care of together.


All authority in the church, whether in particular churches or ,in the denomination, is moral and spiritual, ministerial and declarative; it is moral and spiritual, negatively, in that the church is unable to use civil force to compel obedience, and positively, in that obedience is incomplete unless it is inward and real as well as outward and apparent; all authority in the church is ministerial and declarative in that the Holy Scriptures are the only rule of faith and conduct and therefore all decisions and laws must be understood as being servants of the Word, announcing '

that which the body believes the Scriptures to teach with the constant recognition that "councils may err" through frailty inseparable from humanity.


ARTICLE VIII - BOARD OF ELDERS


The Board of Elders shall be composed of the minister and all the active elders of the congregation. The lay elders shall be elected by majority vote of the congregation. They shall be mature men who meet the qualifications of Scripture ( I Tim. 3; Titus 1; I Peter 5). The number of elders chosen to serve on the Board shall be established by the congregation by ballot vote upon the recommendation of the Board of Elders.


The minister shall serve as chairman of the Board of Elders; the Board shall elect one of its members to serve as secretary.


Two-thirds of the membership of the Board shall constitute a quorum.


The Board of Elders shall have the general oversight of the life and work of the church including the worship, preaching, ordinances, evangelism, visitation, discipline, finances and maintenance of the properties.


Because they are "under shepherds" and not "lords " the elders shall rule the congregation according to the direction of Christ, the Chief Shepherd, as expressed in the Scriptures and the needs of the member ship. They shall conduct at least one congregational meeting per year to report the status of the work to the congregation; and when they deem advisable, present

recommendations to the congregation. The congregation shall have the power to accept, to suggest changes or to reject such recommendations.


The Board of Elders shall be the channel of communication between the particular church and the fellowship of churches and its organizations. The elders shall nominate from their number

and the congregation elect the representative(s) from the particular church to the fellowship-wide level.


ARTICLE IX - ELECTION AND INSTALLING OF ELDERS


Every congregation shall elect elders in keeping with the qualifications set forth in the Scriptures. Elders must be male members in full communion in the church in which they are to exercise their office.


The term of office shall be decided by the particular church by congregational vote, but shall not be for less than three years.


Where possible, the Board of Elders shall be divided into not less then three classes as determined by the congregational vote in each of the particular churches. When a church chooses to elect elders for an unlimited term of office, the requirement for classes does not apply.


In the event of a vacancy by death, resignation or removal, one may be elected to complete the unexpired term of office.


When a man has been elected to this office and has declared his willingness to accept its responsibilities, he shall be set apart in the following manner:


In a service of worship, the minister shall state in a concise manner the war rant and nature of the office of elder together with the spiritual qualifications required for its exercise and the duties

to be fulfilled. He shall then ask the candidate, in the presence of the congregation, the following questions:


1. Do you believe the Scriptures of the Old and New Testament to be the Word of God, the only infallible rule of faith and conduct?

2. Are you in basic accord with the Articles of Faith of the Bible Fellowship Church?

3. Will you endeavor to follow the government and discipline of the Bible Fellowship Church?

4. Do you accept the office of elder in the congregation and promise faithfully to perform all the duties thereof?

5. Do you promise to promote the purity, peace and unity of the Church?


After the elder-elect has answered these questions in the affirmative, the minister shall ask the members of the church the following questions:


1. Do you, the members of this church, acknowledge and receive this brother as an elder?

2. Do you promise to yield him all the honor, encouragement and obedience in the Lord, to which his office entitles him?


After the members of the church have answered these questions in the affirmative by holding up their right hands, the minister shall proceed to set apart the candidate by prayer to the office of elder and shall give to him and to the congregation an exhortation suited to the occasion.


The Board of Elders of each particular church shall decide which men are in basic accord with the Articles of Faith. If any man is not in agreement with the Articles of Faith, this Board shall determine if his disagreement violates basic accord and shall declare if he shall be eligible to serve as an elder. Each elder shall annually declare in writing his basic accord with the Articles

of Faith of the Bible Fellowship Church. No man can be divested of this office except by deposition for failure to maintain standards of doctrine and life in keeping with the dignity of this office.

(Yes 56 - No 20)


Resolved, that the Government Committee be asked to write enabling legislation so that transition can be made from our present Faith and Order to the newly adopted Form of Church

Government and present it to the Adjourned Session, March 25.

Resolved, that we adjourn. Adjourned at 3:20 p. m. with prayer by Richard Gehman.


Eighteenth Meeting

Saturday Morning, March 25, 1972


The devotions were conducted by host Pastor John Dunn, speaking from Philippians 3:10.


The roll was called.

The following were absent: William A. Heffner, W. B. Hottel, Donald T. Kirkwood, W. F. Heffner, E. J. Rutman, P. T. Stengele, N.H. Wolf, Dale L. Kemmerer, Richard Achey, Harold L.Snyder, RobertW.Truett, Burton Deppe, Sterling E. Baer.


Resolved, that the written excuses of William A. Heffner, Richard Achey, Robert W. Truett be accepted.


Resolved, that the following Alternate Delegate be seated: Spaulding Sowers, (York).

 

Resolved, that Arthur Shutt be seated for the day as a representative from Mt. Carmel.


Resolved, that the nine pews of the auditorium be the Conference Bar.


The following were appointed by the Chairman to the Statistical Committee for the 1972 Annual Conference; Willard E. Cassel, John Dunn, LeRoy S. Heller, Paul G, Z immerman, Donald

R. Knauer.


REPORT OF THE PINEBROOK STUDY COMMITTEE (See page 360 ).


The report was accepted.


Resolved, that we reaffirm the continuation of the following organizational structure for the operation of Pinebrook:


(1) Pinebrook Conference Board

(2) Board of Directors of Pinebrook Junior College

(3) Pinebrook Service Board


Resolved, that we approve the following recommendations relative to organizational structure:

To establish a rule providing that all members of the Conference Board and the College Board to ineligible for voting membership on the Service Board. There shall be seven voting members elected to the Service Board by Annual Conference, and further To establish a rule providing for appeal by each of the Pinebrook Board to the Board of Directors of the Bible Fellowship

Church for decision with respect to problems which the three boards, working together, cannot reach a solution.


Resolved, that we approve the following recommendations relative to organizational structure:



To establish a rule limiting the activity of the Conference Board to providing program; promotion; booking of parties operating their own program; and budget; to the extent that the

budget relates to the operation of the Conference Board.


To establish a rule limiting the activity of the College Board to faculty; curriculum; library; instruction; and budget, to the extent that the budget relates to the operation of the College.


To establish a rule making Pinebrook Service Board responsible for all business operations (Providing of food service; housing; maintenance; control of improvements to facilities, budget, etc.).


Resolved, that we approve the following recommendations relative to financial structure:


That the Pinebrook Conference Board and the Pinebrook College Board immediately produce a study to show their price lists for services that are adequate to cover the costs of the service produced by the Service Board.


That the Service Board be invested with sole authority for all business transactions (providing of food service; housing maintenance; control of improvements to the facilities; budget;


That the Conference Board and the Service Board shall adopt By-laws that will separate the functions and duties of the Conference Director and the Business Manager.


That the Service Board be directed to employ a Business Manager who is qualified to serve all business operations of the Conference Board, the College Board, and the Service Board, including the operation and maintenance of the Pinebrook facilities.


Resolved, that we suspend the rules and extend the time.


Resolved, that we adjourn. Adjourned at 12:14 p. m. with prayer by David L. Manney.

Nineteenth Meeting

Saturday Afternoon, March 25, 1972


James Bigley, missionary to Kenya, led us in prayer.


Missionaries, James Bigley and David L. Manney, from HCJB, addressed the conference.


The following were elected:


Secretary of Annual Conference: James A Beil

Nominating Committee: William R. Hunsberger, Norman L. Reed, Robert W. Truett, Willard E. Cassel, John Dunn, George E. Herb, James G. Koch.

Chairman of Annual Conference: Jansen E.Hartman

Vice Chairman of Annual Conference: Frank L. Herb, Jr.


The minutes of the meetings of January 22, 1972 were approved as distributed.


The following was elected to the Board of Church Extension to fill the unexpired term of Robert F. Johnson who resigned: Robert W. Smock.


The following were elected to the Board of Church Extension to fill the unexpired term of John Moran who resigned: Clayton Weber.


The Administrative Budget was approved as follows:


 

Approved for 1971-72

Approved for 1972-1973

1. Publication and Printing

500.00

1,500.00

2. Conference Entertainment

1,600.00

1,600.00

3. Beneficiary Fund

1,000.00

1,000.00

4. Ministerial Convention Fund

6,000.00

8,500.00

5. Moving Fund

5,000.00

3,000.00

6. Expenses for Boards and Committees while Transacting Conference Business

1,600.00

2,100.00

7. Other Expenses of the Board of Directors

350.00

350.00

8. Ministerial Convention Expenses

450.00

450.00

9. Minister’s Assistance Fund

3,000.00

2,000.00

10. Health and Welfare Insurance for Pastors and Dependents

13,024.12

15,593.00*

11. For Use by the Ministerial Candidate Committee for Internships

1,000.00

1,000.00

12. Contingencies

500.00

500.00

Totals

34,024.12

37,593.44


Includes insurance coverage ($31.54/month) for Pastors of churches contributing to the Budget, except Catasauqua who insures Pastor in another fund.


BIBLE FELLOWSHIP CHURCH PLEDGES

TO THE ADMINISTRATION BUDGET

1972-1973


Allentown, Bethel

2,400.00

Allentown, Cedar Crest

1,098.48

Allentown, Salem

 

Belvidere

480.00

Bethlehem

1,580.00

Blandon

800.00

Catasaqua

225.00

Coopersburg

1,200.00

Denville

700.00

Easton

150.00

Emmaus

1,578.48

Ephrata

600.00

Finesville

420.00

Fleetwood

1,152.00

Graterford

960.00

Harleysville

860.00

Harrisburg

885.00

Hatfield

1,740.00

Lancaster

825.00

Lebanon

516.00

Lehighton

785.00

Maple Glen

1,260.00

Mount Carmel

760.00

Nazareth

800.00

Paradise

578.48

Philadelphia, Calvary

650.00

Philadelphia, Emmanuel

560.00

Quakertown

1,200.00

Reading

2,040.00

Royersford

1,085.00

Scranton

600.00

Shamokin

720.00

Sinking Spring

890.00

Staten Island

720.00

Spring City

890.00

Stroudsburg

680.00

Sunbury

1,560.00

Terre Hill

760.00

Wallingford

1,400.00

Walnutport

150.00

York

1,150.00

Zionsville

375.00

Total

37,593.44


Resolved, that Robert W. Smock, Robert W. Gehret, Keith Yoder, Leon H. Naudasher, A. L. Seifert be excused at 3:30 p.m.


Resolved, that we approve the following recommendations relative to organizational structure:


That in his conduct, the Business Manager shall consider the Service Board the sole source of policy regulating his business conduct.


That sole authority shall be invested in the Pinebrook Service Board for making all capital improvements, including those which are to be purchased with gifts to be solicited from our fellowship, or from others. Service Board shall obtain concurrence of Board of Directors of Bible Fellowship Church before making any proposed Capital Improvement costing more than $2,500.00.


The Service Board shall not make an expenditure for capital improvement exceeding $500 unless it has funds on hand with which to pay for the improvement, or unless it has a plan for financing the purchase of it.



Resolved, that the work "begun by the Pinebrook Study Committee be continued by the Pinebrook Service Board.


Resolved, we recess. Recessed a:t 2:55 p.m.


Reconvened at 3:25 p.m.


Whereas, there is a need to present to the Annual Conference the requirement for a sewage treatment at Pinebrook, the estimated cost, the need of financing, therefore be it


Resolved, that we ask the Bible Conference Board and Pinebrook Junior College Board to include in the study required of them today a report on their ability to carry the cost of the

sewage treatment plant and to report to this Annual Conference as to their ability to sell the Pinebrook services at the cost involved, report to be submitted at a session to convene at 9:00

a.m. on May 13, 1972 at Allentown, Bethel Church. Conference members shall be responsible to provide their own meals and further,


Resolved, that other matters pertinent to Bible Fellowship Church affairs be reconsidered at this session at the discretion of the body.


REPORT OF GOVERNMENT COMMITTEE

BY-LAWS OF PARTICULAR CHURCHES


I. Church Committees


The Board of Elders shall have the general oversight of the life and work of the church including the worship, preaching, ordinances, evangelism, visitation, discipline, finances and the maintenance of the properties.


A. Required Committee


The Board of Elders of every church shall designate a Pastoral Relations Committee composed of three elders. The duties of this Committee shall be: To maintain good relationships between the Pastor and the congregation, to discuss with the Pastor problems that arise and to seek solutions to these problems.


B. Optional Committees


The Board of Elders may organize various committees to assist them in carrying out the work of the Board when such assistance is necessary. The size of the congregation and the nature and amount of work to be done will determine the nature and number of committees appointed.

Should the Board of Elders decide that it needs committees to carry out its work, it may sub-divide into committees for particular responsibilities or the chairman of the Board of Elders may appoint committees from among the membership of the congregation, subject to the approval of the Board of Elders.


The chairman of each committee organized shall be an elder of the church. All committees shall be responsible to and subordinate to the Board of Elders and shall report quarterly or as often as the Board deems advisable.


Some suggested committees for consideration are: Membership and Discipline, Ordinances, Building and Maintenance, Missionary, Evangelism, Finance, Christian Education, Benevolence, Music, Visitation.


II. Congregational Meeting


The congregational meeting of the particular church is composed of any and all members of that congregation meeting in official capacity duly organized according to the ORDER of the Bible Fellowship Church and Article XVIII of the FAITH of the Bible Fellowship Church. Only those members of the particular church conducting the meeting who are present and have attained

the age of sixteen years are eligible to vote.


The Board of Elders shall conduct at least one regular congregational meeting each year. Special meetings may be called by action of the Board of Elders. Calls for special meetings shall include a statement of the purpose of the meeting, and no other business shall be conducted. Prayer shall be offered at the beginning and closing of all congregational meetings.


The Pastor shall be chairman of the congregational meeting; the secretary of the Board of Elders shall serve as secretary of the congregational meeting. If either of these officers cannot serve in a specific meeting, another elder shall be chosen by the Board of Elders to bear the responsibility.


A quorum shall consist of the chairman, the secretary and all of the eligible voters present.


The congregational meeting(s) shall include the electing of officers, receiving of reports of officers and committees and any other business that may arise. The annual report of the Board of Elders to the congregation shall include a summary of the membership of the congregation and a financial statement.


This report shall be the source of the information for the report of the congregation to the Annual Conference.


In an election in which a nominating committee is used, the nominating committee may bring to the meeting nominations of one or more eligible person(s) for each office to be filled.


Additional nomination of qualified persons may be made from the floor by any eligible voter.

In an election in which nominations are made exclusively in the congregational meeting, ballots shall be used to nominate the candidates. Two more candidates shall be nominated than the number of officers required. A majority of Votes in every instance shall be necessary for election. After the first ballot has been cast, if there is no election, the name of the candidate receiving the least number of votes shall be dropped. In the event a candidate receives two-thirds of the votes cast in the nominating ballot, he may be declared elected by congregational affirmation.


III. Choosing Leaders other than the Continuing offices of Elders and Deacons


Should the Board of Elders deem it necessary to have offices other th n Elders and Deacons, it shall recommend to the Congregation the creation of such offices. If the congregation approves, officers shall be chosen in one of the following ways:


1. Election by Congregation upon:

a. Being presented by Nominating Committee

b. Being nominated by congregational ballot

2. Appointment by Board of Elders


The following shall be the procedure in case of death, resignation or removal of an officer:

a. The Board of Elders shall review and act upon the resignation or removal of an officer.

b. The Board of Elders shall determine the time of a congregational election to fill the unexpired term of the officer due to death, resignation or removal.


Being chosen for one of these offices does not make the office holder a member of the Board of Elders.


Though these leaders may not meet all the Biblical qualifications for the office of Elder, nevertheless their lives shall be in keeping with the Moral Standards of the Church.


IV. Other Organizations in the Particular Church


Officers of organized groups within the church, having a Constitution approved by the Annual Conference, shall be elected according to their by-laws.


1. Sunday School (to be revised) (Mimeo F&O p. 4-6)

2. Women's Missionary Society (p. 25-26)

3. Youth Fellowship (p. 27-29)


RECOMMENDATIONS

1. We recommend the adoption of the material in this report, I, II, III, IV as final reading.


Whereas, this committee has not completed its work of studying the financial and legal representatives of the church, and


Whereas, each church presently uses trustees,


2. We recommend that each church continue to elect and use trustees with the nominees being limited to those who have been elected as elders, and


We further recommend that this be the procedure used until other provisions are adopted by Annual Conference.


3. We recommend that we delete the material of pages 1-8 of the mimeo FAITH AND ORDER except the Sunday School material, which should be revised to fit the new form of Government.


Also we [recommend] pages 29 and 32 material relative to Pastoral relations Committee is to be deleted.


(Frank L. Herb, Chairman; Willard E. Cassel, Secretary; James A. Beil, Carl C. Cassel, Jansen E. Hartman, John H. Herb, John H. Riggall, Committee).


Resolved, we extend the time.


Resolved, we adjourn. Adjourned at 5:04 p.m. with prayer by F. B.Hertzog.


REPORTS

REPORT OF THE PINEBROOK STUDY COMMITTEE


Introduction


Because of considerable concern on the part of a majority of the members of this Conference for the maintenance and development of the program and facilities at Pinebrook, the following

action was taken in October 1971:


Resolved, that the Board of Directors of the Bible Fellowship Church, the Pinebrook Conference Board, Pinebrook Service Board and the Board of Directors of Pinebrook Junior College each elect 3 men from their respective membership so as to formulate a committee to study the organizational and financial structure for the management at Pinebrook to report to the

Adjourned Session of this Conference with specific recommendations and, further,


Resolved, that the Chairman of the Board of Directors of the Bible Fellowship Church shall moderate. (YearbooK 197 1, page 25).


The four Boards sent the following representatives:


Conference Board:

Kermit K.Gehman

Norman Granda

A.L.Seifert


College Board:

Harvey J. Fritz, Jr.

David J.Watkins

Carlton Wentz



Service Board:

Robert Breitegam

Ronald Ensminger

George E. Herb


Board of Directors:

Byron C.Cassel

Carl C. Cassel

Robert Truett


The study committee met four times and discussed a wide range of the problems existing at Pinebrook. Each of these twelve brethren participated in the discussions.


This report covers three principal points; viz. .Organizational Structure; Financial Structure; and the Unanswered Questions. Each will be dealt with in turn.


Organizational Structure

1. Functions


The broad functions involved in the operation at Pinebrook are:


(a) A Bible Conference (Program; publicity; promotion; booking of parties operating their own program; budget; etc. )

(b) A College(Faculty;curriculum;library;instruction;budget; etc.)

(c) Conduct of a business (Providing of food service;housing, maintenance; control of improvements to the facilities ;budgef; etc. )


Functions (a) and (b) shown above seem to be reasonable. This report will not relate further.to them. The initial concensus of the Annual Conference seems to have been that there should be

. a Service Board responsible for the furnishing of service to the Conference and to the College. To an important degree, the Pinebrook problem arises in the failure clearly to define the areas of responsibility for those who are to bear the responsibility for these three board functions.


2. Alternative for Meeting Service Needs

Three alternatives are offered for establishing responsibility for service needs:


(a) To maintain existing organizations; viz. ,

(1) Pinebrook Conference Board

(2) Board of Directors of Pinebrook Junior College

(3) Pinebrook Service Board.


(b) To make the Conference Board and the College Boardjointly responsible for the service function.

(c) To make the Board of Directors of the Bible Fellowship Church responsible for each of the three board functions.


3. Recommendations as to Organization


We recommend approval of the following:


(a) Continue present organizational structure as described in 2(a) above.


(b) Establish a rule providing that all members of Conference Board and College Board are ineligible for voting membership; on Service Board. There shall be seven voting members elected to the Service Board by Annual Conference.


(c) Establish a rule limiting the activity of the Conference Board to providing program; promotion; booking of parties operating their own program; and budget, to the extent that the

budget relates to the operation of the Conference Board.


(d) Establish a rule limiting the activity of the College Board to Faculty; curriculum; library; instruction; and budget, to the extent that the budget relates to the operation of the College.


(e) Establish a rule making Pinebrook Service Board responsible for all business operations, as defined in Section l (c) of this paper.


(f) Establish a rule providing for appeal by each of the Pinebrook Boards to Board of Directors of Bible Fellowship Church for decision with respect to problems which the three boards, working together, cannot reach a solution.


Financial Structure

1. Accounting


Until recently the Service Board established no adequate accounting system. For this there seems to be no explanation other than that the Service Board seemed uncertain of its accounting needs and of how to obtain what it needed.


In December, 1971, its accounts, starting from July 1, 1971, were restated by months. The new system develops monthly bills for the Conference, the College, the Book and Gift Shop, and for

the Snack Shop. Accounts Receivable and Payable were established to show, at least on a monthly basis, the financial condition of the Service Board.


Attached to this report is a *financial statement covering the period July, 1971, through February, 1972, made on the new accounting basis. The first of the reports on this new basis covered July through November, 1971; the second covered December, 1971, and January, 1972; the third covered February, 1972. These reports were turned over to the four users, as follows:


1st - about January 14, 1972

2nd - about Feburary 18, 1972

3rd - about March 17, 1972


This recent development has not provided enough time for any of the users to react to these data in any substantial manner.


We have no answer at this time to the question: "Can the cost of the operation be reduced?" or to the question of how much money should be invested to produce cost reductions.


These financial statements seem to say that substantial losses resulted from the summer program.


The account receivable by the Service Board from the Conference Board on August 31, 1971,

had increased to $31,287.36 from $16, 961.37 on June 30, 1971. But at the end of the summer program, the Conference Board had no funds with which to pay its obligation. If the summer program can be made to break even, there might be some prospect of the winter-time operation generating funds for the purchase of improvements. At February 29, 1972, compared with June -30, 1971, the obligations of the four users to the Service Board were as follows:


* Statement will be distributed for February on March 25,1972.


 

6/30/71

2/29/72

Conference

16,961.37

17,011.98

College

9,102.00

15,665.87

Book and Gift Shop

818.96

984.53

Snack Shop

818.96

2,822.16

 

27,701.29

36,484.54


(The figures for February 28, 1972 will be supplied on March 25, 1972.)


Also unsolved is the question of whether the Conference Board, or the College Board, can sell these services at a price high enough to cover the costs. If it develops that the selling price cannot be raised enough to cover the costs, we have not yet considered what other alternatives may be available.


2. Recommendations as to Financial Structure


We recommend approval of the following:


(a) Require Pinebrook Conference Board and Pinebrook College Board immediately to produce a study to show their price lists for services are adequate to cover the costs of the service produced by the Service Board.


(b) Invest in Service Board sole authority for all business transactions described in Paragraph l(c) under "Organizational Structure" herein.


(c) Adopt by laws for Conference Board and Service Board that will separate the functions and duties of Conference Director and Business Manager.


(d) Direct Service Board to employ a Business Manager who is qualified to serve all "business" operations of the Conference Board, the College Board, and the Service Board, including the

operation and maintenance of the Pinebrook facilities.


(e) Provide a rule that, in his conduct, the Business Manager shall consider the Service Board the sole source of policy regulating his business conduct.


(f) Invest in Pinebrook Service Board sole authority for making all capital improvements, including those which are to be purchased with gifts to be solicited from our fellowship, or

from others. Service Board shall obtain concurrence of Board of Directors of Bible Fellowship Church before making any proposed Capital Improvement costing more than $2,500.00.


(g) Service Board shall not make an expenditure for capital improvement exceeding $500 unless it has funds on hand with which to pay for the improvement, or unless it has a plan for financing the purchase of it.


Other Questions to be Considered


The continued operation of Pinebrook by Bible Fellowship Church confronts the Annual Conference with the following questions to which we must find answer:


(a) What is the capital cost of the improvements at Pinebrook that must be made annually for each of the next five years?


(b) How will these improvements be financed?


(c) Is the Bible Fellowship Church willing to subsidize the day-to-day operation at Pinebrook, and to what degree?


(d) What is the extent to which the Bible Fellowship Church will support Pinebrook Junior College and Pinebrook Bible Conference ?


Conclusion


We recommend again approval to each proposal made herein. We further recommend that the study begun by this Committee be carried on by the Pinebrook Service Board.


We believe that the new accounting system, together with the studies yet to be made, will produce either a sound structure organizationally and financially, or they will at the least furnish to this conference a basis for making such further decisions as may be necessary.


(Carl C. Cassel, Byron C . Cassel, Kermit K. Gehman, Norman Granda, A. L. Seifert, Robert Breitegam, Ronald Ensminger, George E. Herb, Harvey J. Fritz, Jr. , David J. Watkins, Carlton

Wentz, Robert Truett, committee).


20th Meeting

Saturday, May 13, 1972


The meeting was opened at 9:00 a.m. with the singing of "O God, Our Help." James G. Koch read from Nehemiah 1:1-4; 2:11-17; giving the devotional message on the theme, "People Need a Dream, a Vision. "


Resolved, that the following alternates be seated: John Pfeifer, Cedar Crest; James Roberts, Quakertown; Glen Landan, Shamokin; Nicholas Scheetz, Spring City; Oliver Beil, Walnutport.


Communications were received from C. E. Kirkwood, Daniel G. Ziegler and Robert W. Smock.


Resolved, that we accept the above written excuses.


Resolved, that eight pews in front of the chair and to the right and left constitute the Conference bar.


Resolved, that the minutes of the morning and afternoon sessions of March 25, 1972 be approved as circulated.


Resolved, that the agenda of today be limited to the discussion of the problem of a sewage treatment system at Pinebrook Conference Center and all matters relative to such.


President David J.Watkins, of the Pinebrook Junior College presented a report of the Board of Directors of Pinebrook Junior College as to its ability to carry the services from the Pinebrook

Service Board. ( See Reports)


Resolved, that we recess. Recessed at 10:20 a.m.


Reconvened at 10:40 a.m.


Missionary Timothy Kauffman from Zaire (supported by B.F. C.) addressed the Conference.


Roger Reitz, stated supply for Catasauqua, was introduced to the Conference.


JohnH.Riggall, Chairman of the Pinebrook Bible Conference Board, presented a report relative to its ability to carry the services from the Pinebrook Service Board. (See Reports)


The Conference entered into a discussion concerning the building and financing of a Sewage treatment af Pinebrook.


Resolved, that we suspend the rules and extend the time indefinitely.


Whereas, the Commonwealth of Pa. , through Environmental Protection Specialist II for Monroe County, has directed that a sewage treatment plant at Pinebrook Conference Center must be under construction by September 5, 1972, and


Whereas, Hess Associated of Stroudsburg, Pa., has designed a sewage treatment plant satisfactorily adequate to treat existing loads plus some small growth in the load that may be placed upon it, and


Whereas, Hess Associates estimated the plant it has designed can be constructed at a cost of $84,730 including 15 for overhead and profit to the contractor, therefore, be it


Resolved, that the officers of Bible Fellowship Church be authorized to advise the Commonwealth of Pa., that we will enter into a contract for construction for the proposed sewage treatment plant, the contract to provide that construction shall begin on September, 1972, and is to be completed by December 31, 1972.

( Yes, 69; No 3)


Resolved, that the officers of Bible Fellowship Church be, and they hereby are, authorized to make a construction loan to pay for the construction of the sewage treatment plant at Pinebrook Conference Center. (Unanimous)


Resolved, that the officers of the Bible Fellowship Church, be and they hereby are, authorized to place a first mortgage on Pinebrook Conference Center, not to exceed $ 125,000, the proceeds to

be used to satisfy that note for $25,000 now owed to First National Bank of Allentown, Pa., and to settle the construction loan made for construction of sewage treatment plant.

( Yes 63; No 3)


Resolved, that the officers of Bible Fellowship Church be directed to arrange for amortization of the proposed mortgage over a period of 20 years; or if not possible, over a period of not less than

15 years, and to provide the opportunity to prepay or to accelerate amortization of the indebtedness without penalty, and be it further,

 

Resolved, that the Board of Directors of Bible Fellowship Church be authorized to take such other action as may be required to accomplish this project and, that it be required to fill a progress report on this project with Annual Conference in October 1972.

( Yes 65; No 6)


Resolved, that we adjourn. Adjourned at 1:26 p.m. with prayer by E. W. Bean.


REPORTS


PINE BROOK JUNIOR COLLEGE


Comparison of Income and Expenses for Services Supplied by the Service Board, May 5, 1972.

In its session on March 25, 1972.


The Annual Conference asked the College to produce a study to determine whether its fees would cover the costs of the services supplied by the Service Board. The accompanying material is the result of that study.


The College is committed to the premise that the cost of supplying meals and lodging should be borne by the students. Other educational expenses may legitimately be subsidized by contributions, but not room and board.


The analysis is made on the basis of actual bills from the the Service Board for July 1, 1971, to March 31, 1972, and from estimates of anticipated bills for April 1 to June 30, 1972. The figures as presented by the Service Board's reports are used even though some changes which will reduce the College bills are in the process of being made. These changes will probably reduce costs for July and August in 1971 to approximately the level of the projection made for June 1972.


Comparison of Income and Expenses for Services Supplied by the Service Board to the College


INCOME


The rates in effect in the 1971-1972 year are $150.00 per student each semester for room and $300.00 per student each semester for meals:


This year we have 41 resident students first semester and 44 students second semester.


Income for food costs

85 students: x $300.00 per student = $25,500.00


Income for room costs

85 students x 150.00 per student = $12,750.00


EXPENSES


The amount owed to the Service Board is indicated here by months. For July 1971 to March 1972 it is from the actual bills; from April to June 1972 it is from estimates based on previous experience.


Total Service Board bill to College 1971-1972

 

Costs

10% Charge

Total

July

1,271.64

127.16

1,398.80

August

1,207.45

120.75

1,328.20

September

3,348.45

334.85

3,683.29

October

5,910.04

591.00

6,501.04

November

3,850.30

385.03

4,235.33

December

5,461.46

546.15

6,007.61

January

3,904.37

390.44

4,294.81

February

4,366.26

436.63

4,802.89

March

4,486.03

448.60

4,934.63

April

4,306.34

430.63

4,736.97

May

3,382.84

338.28

4,601.12

June

378.34

37.83

416.17

 

41,873.52

4,187.35

46,039.74

Service Board Adjustments

 

 

-749.36

 

 

 

45,290.38


All meal costs are for students except those supplied to four members of the staff who receive meals as part of their remuneration and those provided to faculty members on campus when teaching. This second group averages four noon meals for five days each week of school.


The costs of heat, light, maintenance are about equally divided between student rooms and the rooms for staff living quarters, office space, classrooms, chapel and library. This division was made on the basis of oil usage; one-half the consumed by the college was used in the dormitories and one-half in educational and administrative space.


The following is the tabulation of these costs:


[data not included]


These figures indicate that 52% of the oil was used for student living quarters. Therefore, on most of the items in the college bill from the service board the costs were split equally between student cost and other educational costs for provision of space.


This leads to the conclusion that the charges presently in effect cover adequately the costs of services supplied by the Service Board to students.


These charges have been increased in next year’s catalog and can be increased even more so that it appears that the sewage responsibilities chargeable to feeding and housing students can be covered by the college from student income.


The college is presently behind in its payments to the Service Board for two reasons. First, current students presently owe the college $10,000.00. All of this appears to be collectable by May 12, 1972. Second, contributions are needed to cover the part of these costs by other educational expenses. The college is not yet clear whether its contributions received will be adequate to allow a balanced budget for this fiscal year.


Comparison of Income and Expenses for the responsibility of a mortgage for sewage.


In making a projection for next year under conditions similar to this year, the College anticipates the following financial conditions.


Income


A budget has been prepared for 1972-73 which is balanced. It anticipates 57 resident students each semester. Present indications lead the College to believe that this is a goal that can be achieved. The charges to students for the next year will be $150.00 per semester for room and $310.00 per semester for food.


Income for food costs - 114 students x $310.00 per student = 35,340.00

Income for rooms costs - 114 students x $150.00 per student = 17,100.00


Because of the poor delivery of basic services in heat, light and water during the 1971 - 72 year, the College has serious difficulty in a major increase in room costs. A presently in-advertized increase of $20.00 per semester would be the maximum advisable at present.


114 students x $20.00 per student charge for sewage improvements = $2,280.00


Expense


These 57 resident students can be housed in the same building(s) which were used by the College this year. Therefor costs are anticipated to be almost identical.


Costs for providing student housing 1971-72

$7,869.54

Cost of living increase 5%

393.48

 

8,263.02

10% charge

826.30

Cost of housing

9,089.32


Cost for providing student meals

 

Average costs per student in 1971-72 / $254.40x

29,001.60

Cost of living increase 5%

1,450.08

 

30,451.68

10% charge

3,045.17

 

33,496.85


Comparison


Comparison of income and expenses for 1972-73


Meals for Students

Anticipated income from board changes

 

35,340.00

Anticipated income for meals

30,451.68

 

10% charge

3,045.17

 

 

 

33,496.85


Rooms for Students

Anticipated income from room charges

 

 

Regular charge

$17,100.00

 

Extra Charge for Sewage

2,280.00

 

 

 

19,380.00

Anticipated costs to provide rooms

9,089.32

 

Maximum anticipated costs of sewage

4,500.00

 

 

 

13589.32


The College Board has resolved to guarantee its ability to meet its part of the mortgage obligation for sewage from the A. L. Wentz legacy.


These statistics indicate the basis for the confidence of the College in being able to meet the obligations for room, food service, and sewage.


REPORT OF PINEBROOK CONFERENCE BOARD


Total Rooms Days for one year - Sept. 1970 to Sept. 1971 - 13,548

Increase in the rates of 75 cents per room day -$10, 145 per year

The Conference cost for $125,000 for 15 years is - $8,712 - 2/3rds of $13,068 - $ 8,712


Rates will increase


Summer - $4. 50 per week per person

Winter week-end - $1. 50 per person per week-end.


Sept - 1970

5 days

252

Oct

16 days

1,207

Nov

9 days

726

Dec

6 days

618

Jan 1971

11 days

2,664

Feb

16 days

2,075

March

11 days

1,299

April

14 days

813

May - June

 

 

July

24 days

2,472

Aug

18 days

1,146

Sept

2 days

276

 

 

13,548



The Conference at full capacity


Summer

A full week is 1, 323 rooms days

A full month is 5, 292 room days (1, 323 x 4)


Winter week-ends

A full week-end is 514 room days

A full month is 2, 056 room days (514 x 4)


A Full Year

38, 000 room days

14 summer weeks

38 winter weeks